Kaba Workforce Center - Time registration and access control

Overview

Kaba Workforce Center - HR Cockpit
Kaba Workforce Center - HR Cockpit

The functions which expand the SAP ERP system are available in Kaba b-comm ERP 5 as Kaba Workforce Center - HR Cockpit and Kaba Workforce Center - Absence application.

The HR Cockpit consists of the three licences HR employee, HR reception and HR manager.

The absence application is provided as absence application employee or manager.

The functions contained in the licence make use in daily operation easier, because they are not available in this form in SAP ERP.

All our additional modules are run straight from your web browser and don't need to be installed on your computer. The registration screens on the modules are modern, clearly presented, and user-friendly. The user will find the application fast and intuitive to use. All the modules are available in many languages - a key benefit for international companies.

Applications

Kaba Workforce Center - Time registration (SAP ERP)

The solution is suitable for all SAP users who want to record working times and process them in SAP ERP. The Kaba Workforce Center - Time registration includes the Kaba b-comm ERP 5 software package and the device management, alarm management and the booking/master data overview. In addition, the booking validation according to SAP SE requirements is included and the HR-PDC interface is certified by SAP SE.

Kaba Workforce Center - HR Cockpit

The Kaba Workforce Center - HR Cockpit consists of three licences

  • HR employee
  • HR reception
  • HR manager

HR employee

The "HR employee" licence authorizes the user to access the modules WebTerminal, personalized booking overview and HTML time sheet. The "Time registration" module is required, and its number of users must at least match the number of HR employees. The user licences can be combined at will.

HR reception

The "HR reception" licence authorizes the user to access the visitor and contractor management, the attendance board/roll call and allows for the assignment of replacement badges. A basic module is required. The user licences can be combined at will.

HR manager

The "HR manager" licence includes the functions for "HR employee" and "HR reception". In addition, the "HR manager" licence enables access for the "HR supervisor" function and provides authorization for unrestricted access to the booking overview and the master data. The user licences can be expanded in any number of steps.

Kaba Workforce Center - absence application

The Kaba Workforce Center - absence application consists of three individual program licences which can be combined together

  • Absence application employee
  • Absence application manager
  • Absence application for terminal (Kaba terminal 97 00)

A minimum of the software package Kaba b-comm ERP 5 is required for using Kaba Workforce Center - absence application.

Absence application employee

The licence provides authorization to plan, create and edit presence and absence applications for yourself and to call up absence allocations from the SAP ERP info types 5 or 2006. It also contains the display of SAP info fields, e.g. for flexitime information, as well as calling up the team calendar.

With the licence, the user is also authorized to use the optional Kaba absence application app on the Kaba terminal 97 00.

Absence application manager

In addition to the tasks of the "Absence application employee" licence, the "Absence application manager" licence provides authorization to edit (approve/reject) applications and to display all applications of the employees assigned to the manager.

In combination with the Workforce Centre Time registration, the booking display and the display of the HTML time sheets for assigned employees are also included.

The user licences can be expanded to include update packages.

Absence application for terminal

  • The Kaba Workforce Center Absence application for terminals enables presence and absence registration on the Kaba terminal 97 00. It requires the Kaba b-comm ERP 5 software package and a user licence for Absence application employee for each user.

Functionality

Visitor Management

Visitor Management is a module used for visitor and contractor management. Independent of SAP, it allows you to generate and manage badges and visitor passes.

The module provides:

  • Advance registration of visitors by the relevant employee,
  • Registration of visitor data once a visitor enters the premises,
  • Management of visitor badges and creation of visitor passes,
  • A clear overview of present and absent registered visitors
  • Badge management for contractors, e.g., cleaners and service providers
  • Combination with access control.

Attendance Board

The color-coded presence overview indicates at a glance which employees are present and absent. The module always provides the most up-to-date information on the presence status of your employees. For example, this overview can be used by the staff on switchboard to give correct information at all times. The attendance board provides the basis for the roll call. In the event of an emergency, the system presents rescue teams with lists of names and information as to the most recent whereabouts of missing persons.

Supervisor HR

This model allows supervisors to register, correct, and approve HR bookings before these are transferred into the SAP system. Only after approving the data are the bookings loaded. This prevents errors from entering the SAP system and saves you from having to make laborious adjustments. It also allows the supervisor to keep track of their employees' bookings.

Booking Viewer

This model gives you an overview of all bookings in the system, both for visitors and employees. It enables you to determine who last made a booking at the back door access reader. It shows you all of an employee's bookings from time registration through to shop floor data collection and access control.

Leave request

This module simplifies, speeds up, and standardizes staff administration processes. Employees can conveniently use this web-based application on their PC to create, display, or change their own presence and absence times, or to start approval processes. Vacation or flexitime requests, or approval requests for business trips and seminars are easy to prepare and manage. The relevant supervisor processes the requests directly in Kaba b-comm ERP 5. The employee can see all their requests in the requests overview. The team calendar allows supervisors and employees to quickly assess the number of employees present in the department. Managers can also immediately approve requests in the team calendar.

HTML Time Statement

Every employee in your company can view and print their personal time statement on a PC or information terminal and, if necessary, consult the Human Resources department. This allows you to address problems with your employees at an early stage. It also saves you the chore of handing out the time statements.

WebTerminal

The WebTerminal allows you to register your presence and absence times quickly, simply, and intuitively on your PC. By default, you will have the same colored function keys as those found on stationary registration terminals. The WebTerminal can also be configured to suit your preferences. You can create your own functions and symbols, as well as your own background images. Employees are shown their time records and personal time accounts. When combined with Kaba ESS, supervisors are informed by email of any changes to bookings. This saves you from having to register these changes manually in your SAP system and therefore reduces overhead costs.

Kaba Workforce Center - Instruction

With Kaba Workforce Center - Instruction, medial contents are created in Kaba b-comm ERP 5 and provided to the employees and visitors on the Kaba terminal 97 00.
The contents can be displayed in a purely informative manner or as an interactive quiz. As many instructions can be created as required.

Kaba Workforce Center - Instruction for terminal

With the Kaba "Instruction" app, the contents of the "Instruction" software module are shown on the Kaba terminal 97 00.

Kaba Workforce Center - room reservation

Reservation data are saved in a customer-specific manner in the database and displayed on the Kaba terminal 97 00 with the Kaba Room reservation for terminal app.

Kaba Workforce Center - room reservation for terminal

The Kaba "Room reservation for terminal" app displays current room reservations online on the Kaba terminal 97 00. It is possible to configure which rooms are displayed for each terminal.

Documents